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August Annual General Meeting Minutes

General Meeting

14 August 2019
Held at Harrington Grove Country Club

The meeting was opened at 6.36pm.

WelcomeShaun Pereira, President

Shaun welcomed everyone to the 2019 Annual General Meeting.  He also welcomed the 3 Life Members that were present, President of Campbelltown Chamber of Commerce and Brett McGrath – Imm Past President of TGNBC.  Also, a warm welcome to Chamber members and guests.


Ian Wolf – Tony Wolf & Son Printers
Pena Borg – OCAGI
Camden Council Mayor, Councillors and Executive Team
Cassandra May – Maytek IT

Secretary’s Report – Jean Galloway, Secretary

Jean advised the Minutes from 10 July 2019 were on the website and were moved by Sue Robinson, seconded by Amy Woodley and accepted.  No business was arising from those Minutes.

Treasurer’s Report – Amy Woodley, Treasurer

Amy presented the Treasurers Report as at 31 July 2019.  Current Gross Profit of $39,017, Net Profit of $20,850, and total held at the bank is $144,698.  The report was moved by Jean Galloway, seconded by Barrie Grimes and accepted.

Membership Update – Renee Garcia, Membership Co-ordinator

Current membership is at 177.  If you haven’t yet renewed or know someone that hasn’t, please do so.

New members – Around The Clock Pest Control, Business Development Centre Macarthur, and Interconnect Group.

Sponsorship UpdateSue Robinson, Sponsorship Co-ordinator

Sue thanked tonight’s Gold Sponsors – Narellan Town Centre for their continuous support of the Chamber.  And for their donation of Lucky Door Prize for later in the evening.

Sue then introduced the evenings Silver Sponsors – Coutts Solicitors & Conveyancers for their presentation – a fun online game playing for a prize using a program Kahoot.

Sue then introduced the Contra Sponsors for their presentations (these happened at various times throughout the evening):

  • Alpha IT
  • Imageology
  • Evoke Visual Creations
  • Absolutely Fabulous Event Decorations
  • Pearl Studios

Business TipNatalie Campbell of The Business Optimiser

Automation in Business

  • The 3-Step Framework
    • Processes
    • Systems
    • Automation
  • Automation Possibilities – Areas of business you can power with automation
    • Lead Generation – Nurture the new enquiry process and simplify the booking process
    • Client Onboarding – Streamline the new client sign-up process: proposal > contract > first invoice, etc
    • Employee (Team) Onboarding – Make the experience easy for that new team member who needs to learn the ropes
    • Social Media Platforms – Schedule and automate the posting of marketing content with ease
    • Email Marketing – Set-up triggers to target specific emails/campaigns to your subscribers
    • Project Management – Simplify the process to automate steps that require constant manual input
  • Old Client Onboarding
    • Receive lead enquiry  >  Call or email to ask questions  >  Manually create contact details in CRM  >  Manually create proposal and email  >  Approve response to go ahead  >  Personalise contact and send  >  Wait and receive signed contract  >  Prepare and send invoice  >  Wait for payment of invoice  >  start work.
  • New Client Onboarding
    • Lead enquiry received  >  Auto send email notification with questionnaire  >  Auto create CRM record  >  Select and send proposal  >  Auto send Contract on acceptance  >  Auto send Invoice on eSignature  >  Payment received immediately  >  start work.
  • What if YOU spending less time can give your client more value and a better experience?
  • Automation Benefits
    • Helping the fast growth service based small business owner.
    • Frees you up to do more of what you love and less of what you don’t.
    • Enables you to scale.
    • Customers are happier because they know how to do business with you.
  • Do-It-Yourself
    • Getting started simply –

Outgoing President’s ReportShaun Pereira

Shaun reflected on the last 12 months and highlighted:

  • Bringing the Executive Board up to date with governance
  • Value for members money – good speakers and business tips
  • Open communication between members and the Executive Board
  • Securing the Premier again for next month’s Breakfast Meeting
  • Finalising the wrapping up of the BEOTY
  • Collaboration with the BDC Macarthur to offer 2 business scholarships.

Shaun thanked the current/outgoing Executive Board:

Pania Gregson – VP General
Elisha Crismale – VP Communications
Amy Woodley – Treasurer
Jean Galloway – Secretary
Wade Thomas – Governance
Kaisha Gambell – Marketing
Sue Robinson – Sponsorship
Leanne Wolf – Events
Renee Garcia – Membership

Shaun thanked those stepping off the Executive Board tonight – Renee Garcia, Elisha Crismale and Wade Thomas.

Shaun then handed over to Returning Officer, Brett McGrath to facilitate the AGM.

Annual General Meeting

The AGM was opened at 7.04pm.


Returning Officer, Brett McGrath welcomed members and guests and introduced Anne Parnham and Josephine Byrnes-Luna as the official scrutineers.  Brett also congratulated the outgoing Board on a successful year.

Acceptance of 2018 AGM Minutes

Secretary, Jean Galloway, asked for someone to move that the Minutes of the 2018 AGM be accepted.  Moved by Elisha Crismale, seconded by Amy Woodley and accepted.

2019 Financial Year Financial Report

Treasurer, Amy Woodley, presented the audited accounts for the 2019 financial year.  She thanked John Dickie & Co for their co-operation in getting the audit completed as the AGM had been brought forward 1 month due to the Premiers Breakfast in September.  The Report was moved by Pania Gregson, seconded by Jean Galloway and accepted.

Election of Board of Directors

Brett declared all positions vacant.  Nominations were called, and received for all roles as follows:

  • President – Shaun Pereira
  • VP General – Pania Gregson
  • VP Communications & Media – Stephen Moore
  • Secretary – Jean Galloway
  • Treasurer – Amy Woodley
  • Events Director – Leanne Wolf
  • Marketing Director – Kaisha Gambell
  • Membership Director – Sandra Bartlett
  • Sponsorship Director – Sue Robinson
  • Governance Director – Jean Alim

As only one nomination was received for all positions, Brett declared that all the positions have been filled. 

The AGM was declared closed at 7.10pm.

Incoming Presidents Address – Shaun Pereira

Shaun thanked Brett and Anne and Josephine for a well run and concise AGM.  He thanked the outgoing Board and acknowledged he was looking forward to working with the new Board for the year ahead.

It was important for the new year to push advocacy within the Camden LGA.

Christmas In Narellan Update – Shaun Pereira

  • Currently sitting at $90,000 sponsorship and would really like to reach the target of $100,000
  • New naming right sponsor came on board – The Beauty Base Narellan & Gregory Hills.  They will be celebrating their 20th anniversary in business and couldn’t think of a better way than CIN.
  • Santa Sponsors – The Greater Narellan Business Chamber, Narellan Town Centre, Camden Council, Wisdom Homes, and Rotary Club of Narellan.
  • Elf Sponsor – Commonwealth Bank
  • Star Sponsors – Club Menangle, TRN Group, Combined Real Estate Narellan, Absolutely Fabulous Event Decorations, Tony Wolf & Son Quality Printers, Funnells Electrical, and Soho Hair.

Guest Presentation

The Three Waiters

Shaun thanked The Three Waiters for being the surprise presentation of the AGM evening and wished everyone enjoyed something a little bit different.

Lucky Door Prize

Donated by Narellan Town Centre and won by Louisa from Coutts

Donated by Coutts Solicitors & Conveyancers and won by Neil from Imageology

Donated by the Contra Sponsors and won by Lynn from Hillross and Melina from Coutts

Member Spotlight Draw – Sue Robinson

For a 1-minute presentation at the October general meeting:

  • Anne Parnham, The Lighting Centre

Closing Remarks – Shaun Pereira

The next meeting is the Premiers Breakfast and will be held on Tuesday, 10 September 2019 at Club Menangle – 6.30am for 7.00am start.  Book now as not many tickets left.  Co-hosting with Picton Chamber of Commerce.

Shaun thanked everyone for attending the evenings AGM meeting – another great meeting.

There being no further business, the meeting was closed at 8.30pm.

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