President

• Manage and direct the activities of The Greater Narellan Business Chamber Board of Directors.
• Establish good relations with each Director and ensure that regular communication is maintained. This is to ensure there are no deficiencies within their chosen role and that each individual is able to fulfil their commitment to the Board accordingly.
• Chair monthly general meetings and Board meetings, or otherwise delegate the role to one of the Vice Presidents.
• Prepare the monthly general meeting agenda, in consultation with the Marketing Director. Ensure this is distributed to all Directors the day before the meeting and that any last minute changes are communicated accordingly.
• Be available at all meetings to meet and greet the guest speaker and/or any other special guests that are in attendance.
• Establish and maintain relationships with local councils and government representatives across all arenas, ie State and Federal, remaining apolitical at all times.
• Liaise with other Chambers of Commerce and relevant community associations.
• Maintain ongoing relations with NSW Business Chamber and their chosen representative.
• Ensure that the Chamber and its members are represented at NSW Business Chamber events and that a representative is in attendance at any special forums and/or committee events.
• In conjunction with the VP Communications & Media, liaise with media and approve/authorise media releases and communications as they arise.
• Represent members by attending local Council meetings and relevant local events and forums etc.
• Liaise with other Presidents of local Chambers at meetings, events and forums.
• Oversee and liaise with the elected Board member on special projects including, but not limited to, the annual Christmas in Narellan and Business Event of the Year events.
• Ensure that the Chamber, and its elected Board of Directors, are conducting the business of Chamber in an ethical and moral way that follows the objectives asset out in The Greater Narellan Business Chamber Constitution.

Vice President – General

• Provide support to the president in carrying out responsibilities.
• Represent the president at the functions or meetings as required.
• Chair monthly general and executive meetings if the president is unavailable.
• Assist the speaker co ordinator to ensure guest speakers are booked along with sponsors and prizes are confirmed 3 months in advance.
• Assist the membership and marketing manager to ensure business profiles, web pages and media for monthly meetings are done and liaise with external parties.
• Oversee and co-ordinate at all times on “special” projects, i.e. Christmas in Narellan, BEOTY
• Manage all service contracts and providers to NCC.
• Assist the President in managing Executive roles and responsibilities.
• Manage with the marketing manager the presentations for all general meetings.

Vice President – Communication & Media

• Provide support to the president and general vice president in carrying out their responsibilities as required.
• Ensure guest speakers are booked along with sponsors and prizes are confirmed 3 months in advance.
• Keep records of all relevant press cuttings.
• Invite media contact to all meetings .
• Liaise with President and VP to discuss media releases and public communication
• Send communication, photos, video etc to marketing manager and assist with media releases to go on website/facebook/LinkedIN as required by the board and or assist the marketing manager.
• Update and assist president and marketing to produce media release immediately after monthly meetings as a form of NCC newsletter.
• Provide at each monthly meeting an update on local events and headlines in conjunction with the media sponsor ie General Business and local updates
• Liaise with media sponsors in relation to material to be presented to the monthly in local update and news.
• Assist the President to liaise with media and coordinate media releases.
• Assist the President and attend relevant local council meetings and any other local authority in relation to business and provide updates.
• Assist the marketing manager and President in the update of any communications with the membership including President messages, newsletters etc
• Assist create and grow the communications between business and members.

Treasurer

• Monitor and report on Chamber finances.
• Prepare monthly report on finances.
• Report to executives on status of outstanding revenue i.e. debtors report and bank account reconciliation as required.
• Pay all accounts received by chamber after approval.
• Maintain appropriate records to detail income and expenditure of the chamber.
• Issue invoices for monthly meetings, sponsorship, and annual membership renewals and new member applications etc, where not automatically generated by members via the Chamber website.
• Collect from President all cheques received and bank.
• Coordinate with the Speaker/Events coordinator, the list of the attending members for each meeting.
• In conjunction with VP, organise signatories on NCC bank accounts.
• In conjunction with VP, prepare ASIC documents for the appointment and resignations of new executives.
• Prepare profit and loss sheet and balance statement for executives as required.
• Prepare Directors Report and prepare statement by directors to the Financial Accounts.
• Manage and liaise with CIN Treasurer in relation to CIN bank account and expenditure and incoming funds.
• Liaise with and organise with the external auditor the annual audit of accounts.
• At monthly meetings manage and receipt payments from members and or guests, in conjunction with the Membership officer on limited occasions where not automatically generated by members via website
• Input and maintain and reconcile Xero accounts for record of all invoices and receipts and payments.
• Assist with registration desk at Chamber meetings and functions.

Events Director

Leanne has enthusiastically adopted the role of event co-ordinator with the level of enthusiasm she is known for. Being a natural organiser, Leanne has brought to the table a wealth of experience which has ensured the smooth running of all the meetings since she accepted the position.

Leanne has managed the family Printing business with Ian since taking over in 2005 and has a leading role since joining the company over 22 years ago. The level of customer service, problem solving and attention to detail has given a great foundation to add value to The Greater Narellan Business Chamber.

• Together with the Executive, source and manage monthly meeting speakers and negotiate costs and or manage other executive members who have organised speakers.
• Liaise with the speakers to determine their resource and dietary requirements as well as communicate the Executive’s requirements (timelines for sending though presentations etc).
• Liaise with venue for bookings, menu, numbers AV requirements, set up and room access.
• Liaise with suppliers (decorators, DJ’s, AV Professionals bands etc) to determine their requirements as well as communicate the Executive requirements.
• Coordinate the mail out of event invitations and the printing in local media – in conjunction with the web site manager.
• Enter RSVP numbers into an excel spreadsheet as they come through Site flex (noting payment type, dietary requirements, business name and attendee names). Print this and bring it to the monthly meeting for registrations.
• Communicate with the Executive on RSVP numbers on a regular basis.
• Assist members and guests who are having difficulty registering for a monthly meeting (in conjunction with the Treasurer).
• Source lucky door prizes (liaise with meeting sponsor/members)
• Print off the menu for the meeting and have them on the tables.
• Print off dietary requirement cards for attendees.
• Source cake, flowers, hampers etc for special acknowledgements, thank you’s, celebrations etc (member’s birthdays etc).
• Arrive early to monthly meetings and coordinate room set up (liaise with decorators, DJ, AV board members, function staff etc).
• Be the contact person at the event, liaising between the President, MC and venue in the event issues arise and need to be dealt with.
• Help speaker/s and sponsors at the monthly meetings to set up.
• Co ordinate the presentation of the room including manage external service providers.
• Communicate with executive on rsvp numbers and progress and co ordinate reminders with Website Manager.
• Actively host monthly meetings in conjunction with communication officer.
• Assist the MC on meeting nights in the coordination of the meeting.
• Assist in the coordination of special meetings (Ie Breakfast meetings).

Sponsorship Director

Sue is about to commence her second year as Sponsorship Coordinator. This is a tenure that she is really enjoying. She believes the valued sponsors receive exceptional value for money, and their support helps contribute to providing a better membership experience to members.

Sue has digressed her career from being a qualified Music teacher to spending the last 20 years overseeing the operation of their family owned business, “The Strictly Limited Co”, of which is a well-regarded picture framing and memorabilia business in our local area. Sue and Husband Trevor understand the value of local business presence in the community and actively contribute by way of sponsorship and committed support and participation to local causes.

• Create annual sponsorship programme and present to NCC board for approval.
• Liaise with CIN Executive and other special projects in relation to members interests in other sponsorship opportunities.
• Coordinating monthly business features in conjunction with the Events coordinator.
• Managing and ensuring delivery of all sponsorship benefits as per the sponsorship programme.
• Work together with the Treasurer in relation to sponsorship payments.
• Actively promote and source sponsorship for NCC.
• Communicate with sponsors regarding Facebook and other sponsor profiling opportunities and BIOS
• Send monthly reminders to sponsors that they need to RSVP for meetings and confirm with them if they are unable to attend that they can still promote their business via their banner at the monthly meetings.
• Constantly ensure that the sponsorship program and any ancillary programs for members are rolled out.
• Liaise with the sponsors to arrange that their banners are correctly placed in the room at a general meeting and assist with the collection of the banners if they can not attend.
• Coordinate with the Executive on the NCC after 5 Social Networking Event or any equivalent event.
• Actively seek other sponsorship opportunities such as special events etc that can be deemed as opportunity for further exposure of current sponsorship.